We are Hiring

Title: Service Administrator

Reports to: Managing Director

Job purpose: To coordinate all resources to ensure efficient operation of the service department

Key responsibilities and accountabilities:

  • Organizes, distributes and verifies the work and training of others. Establishes priorities. Allocates physical and human resources. Acts as resource person;
  • Coordinates customer service. Provides information on the products and equipment and makes recommendations based on customer requirements. Ensures prompt response when liaising with our customers;
  • Prepare list of parts requiring ordering for each job and pass to the Stores manager;
  • Maintains computerised information systems;
  • Arranges for the installation, maintenance and repair of equipment;
  • Contacts appropriate companies for estimates of repair costs. Ensures renewal of existing maintenance contracts;
  • Performs administrative duties appropriate to the activities of the Service Department;
  • The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee whose position has been matched to this generic job description.
Employee  Profile Service Administrator
Criteria Essential Desirable
Physical Attributes

Eg, Appearance, health

• Smart, well presented, good communicator

eg, Qualifications, experience, training

• Computer literate and experience with MS Office, Excel, Database packages

• Ability to supervise

• Experience of engaging with customers in a pressured environment

• Previous experience on working within a Service Dept.

• Experience of engaging with customers in a pressured environment.

• Previous experience within in managing the time of a team of Off-Site Engineers



eg, Communication skills Negotiation skills, Influencing skills

• Proven ability to organise own workloads

• Ability to prioritise tasks effectively.

• Strong colleague / customer / subcontractor interfacing skills

• Commercial awareness and ability to communicate at all levels within the organisation

• Willing to take on challenging assignments


eg, Attitude, Reliability, Co-operation

• Team player, but willing to accept responsibility

• Positive attitude, enthusiastic and honest

• Highly motivated and uses initiative

• Co-operative and helpful at all times • Able to participate in a successful, committed and highly motivated team


eg, Flexibility in hours, Mobility, Time keeping

• Good time keeping
Driving Licence N/A